Ruswarp Church of England Voluntary Controlled Primary School: school finances
Latest full year 2025-26, as a council-run school (CFR return, April to March). North Yorkshire · Primary · Voluntary controlled school
Heading for deficit
Has spent more than it received for 2 years running; at that rate its £23k £661 per pupil reserve runs out in about 2 years.
Why schools go into deficit. Most of a school's money goes on people: over 80% of schools' costs are staff costs. So when pay and other costs rise faster than funding, or a school loses pupils and the money that comes with each one, the budget is squeezed quickly and staffing is the only big thing left to cut. In 2024–25 and 2025–26, mainstream school funding per pupil grew by 2 percentage points less than school costs, partly because rising special needs costs took a large share of the extra money. A deficit usually comes from several of these pressures at once, not one bad decision. (IFS, pp. 62–63)
What helps. Schools in this position usually agree a recovery plan with the council, often over two or three years, and governors check progress against it each term. The questions further down are a good way to start that conversation.
Status by year
- 2018-19 Large reserves reserve 8% or more of a year's income
- 2019-20 Large reserves same as the year before
- 2020-21 Large reserves same as the year before
- 2021-22 Large reserves same as the year before
- 2022-23 Large reserves same as the year before
- 2023-24 Large reserves same as the year before
- 2024-25 Large reserves same as the year before
- 2025-26 Heading for deficit spending more than it received, reserve running down
Government funding vs spending per pupil
In 2025-26, government funding was £380k £10,710 per pupil and spending £444k £12,496 per pupil. Spending was £63k £1,786 per pupil more than government funding; the difference came from other income, such as lettings, catering or donations, or from the school's reserve.
Funding is the money a school receives; spending is what it pays out. The two differ when a school adds to or draws on its savings, and because some money is spent on its pupils by someone else: the council (for example special needs top-ups and transport) or, for academies, the trust's central team. (IFS, pp. 7, 10, 46, 52, 54)
Government funding is the academy accounts line "grant funding from government" in academy (AAR) years and the CFR grant funding total in council-run years. The two are not strictly comparable: CFR line I07 can include some money that is not from government.
Real terms: in 2025-26 prices (HM Treasury GDP deflator, October 2026).
Reserve per pupil by year
Real terms: in 2025-26 prices (HM Treasury GDP deflator, October 2026).
| Year | Pupils | Income | Spending | In-year balance | Reserve at year end |
|---|---|---|---|---|---|
| 2025-26 | 35.5 | £395k £11,113 per pupil | £444k £12,496 per pupil | -£49k -£1,383 per pupil | £23k £661 per pupil |
| 2024-25 | 32.0 | £450k £14,049 per pupil | £482k £15,070 per pupil | -£33k -£1,020 per pupil | £73k £2,268 per pupil |
| 2023-24 | 48.0 | £577k £12,022 per pupil | £534k £11,134 per pupil | +£43k +£888 per pupil | £105k £2,192 per pupil |
| 2022-23 | 73.5 | £563k £7,665 per pupil | £572k £7,783 per pupil | -£9k -£118 per pupil | £63k £852 per pupil |
| 2021-22 | 87.0 | £514k £5,913 per pupil | £555k £6,382 per pupil | -£41k -£470 per pupil | £71k £820 per pupil |
| 2020-21 | 92.0 | £504k £5,476 per pupil | £495k £5,379 per pupil | +£9k +£97 per pupil | £112k £1,219 per pupil |
| 2019-20 | 96.0 | £496k £5,168 per pupil | £484k £5,044 per pupil | +£12k +£124 per pupil | £103k £1,076 per pupil |
| 2018-19 | 93.0 | £489k £5,255 per pupil | £467k £5,024 per pupil | +£22k +£231 per pupil | £91k £983 per pupil |
Where the money comes from
| Line | 2025-26 | Trend per pupil | Change per pupil since 2018-19 | Similar schools (median per pupil) |
|---|---|---|---|---|
| Total income | £395k £11,113 per pupil | +111% +61% real | £13k | |
| Government funding | £380k £10,710 per pupil | +115% +64% real | £12k | |
| Special needs (SEN) funding | £0 £0 per pupil | -100% -100% real | £140 | |
| Pupil premium | £6k £171 per pupil | -7% -29% real | £128 | |
| Money the school raised itself | £14k £403 per pupil | +44% +10% real | £729 | |
| Donations (day-to-day) | £0 £0 per pupil recorded | £97 | ||
| Donations for buildings and equipment | £0 £0 per pupil | £0 | ||
| Facilities and services | £2k £49 per pupil | -17% -36% real | £177 | |
| Catering income | £8k £221 per pupil | +43% +9% real | £166 | |
| Other DfE grants | £24k £689 per pupil | +117% +66% real | £661 |
Other DfE grants is a container line. It includes the grants that cover higher employer pension and National Insurance costs, which cannot be separated out, so no figure is shown for them on their own. Not every rise in a school's income is extra spending power. When the government raised what schools pay as employers into staff pensions and National Insurance, it gave schools grants to cover the bill. The IFS describes this as extra money to pay for extra outgoings, with no change in real resources. About £2.3 billion of the growth in school funding between 2019–20 and 2025–26 was this kind of grant. So when a school's income jumps, check whether its staff costs jumped by the same amount: the money may simply have passed through. (IFS, p. 50)
Where it goes
| Line | 2025-26 | Trend per pupil | Change per pupil since 2018-19 | Similar schools (median per pupil) |
|---|---|---|---|---|
| Total spending | £444k £12,496 per pupil | +149% +90% real | £13k | |
| Teachers | £196k £5,519 per pupil | +131% +76% real | £6k | |
| Supply staff | £771 £22 per pupil | +144% +100% real | £145 | |
| Support staff | £48k £1,350 per pupil | +117% +65% real | £2k | |
| Office and admin staff | £33k £937 per pupil | +355% +247% real | £759 | |
| Premises staff | £0 £0 per pupil | £208 | ||
| Catering staff | £0 £0 per pupil | £0 | ||
| Other staff costs | £15k £410 per pupil | +42% +9% real | £249 | |
| All staff costs | £296k £8,327 per pupil | +133% +78% real | £9k | |
| Premises | £37k £1,035 per pupil | +289% +197% real | £684 | |
| Energy | £10k £276 per pupil | +393% +273% real | £215 | |
| Rates, water and other building costs | £53k £1,492 per pupil | +158% +97% real | £852 | |
| Catering | £24k £663 per pupil | +97% +50% real | £449 | |
| Learning resources | £26k £720 per pupil | +158% +97% real | £884 | |
| Supplies and services | £57k £1,594 per pupil | +165% +102% real | £2k | |
| Bought-in services | £25k £694 per pupil | +141% +84% real | £540 |
Staff costs were 67% of this school's spending in 2025-26. Across England, over 80% of schools' costs are staff costs. (IFS, p. 63)
In 2025-26 prices, this school spent £444k £12,496 per pupil in 2025-26. Across England, primary schools are expected to spend about £7,000 per pupil in 2025–26. (IFS, p. 7)
Pupils by year
- 2018-19 93.0
- 2019-20 96.0
- 2020-21 92.0
- 2021-22 87.0
- 2022-23 73.5
- 2023-24 48.0
- 2024-25 32.0
- 2025-26 35.5
Pupil numbers fell from 93.0 to 35.5 (62% fewer) over the years shown.
Schools are mostly funded per pupil, so fewer pupils means less money. Costs do not fall in step: a class with a few fewer pupils still needs a teacher. Primary schools in England have already lost about 100,000 pupils (3%) between 2019–20 and 2024–25, and are expected to lose over 300,000 more (about 8%) by 2030–31. Secondary numbers are expected to start falling from about 2026–27. The IFS points out that money is only saved if schools actually reduce what they spend, such as staff or the number of schools. That is why a well-run school with falling numbers can still find its budget under pressure. (IFS, pp. 19, 64)
Money raised by parents
| School year | Raised | Spent |
|---|---|---|
| 2025-26 year to August 2025 | £2k £65 per pupil | £2k £51 per pupil |
| 2024-25 year to August 2024 | £4k £113 per pupil | £2k £70 per pupil |
| 2023-24 year to August 2023 | £3k £58 per pupil | £354 £7 per pupil |
| 2022-23 year to August 2022 | £50 £1 per pupil | £112 £2 per pupil |
| 2021-22 year to August 2021 | £900 £10 per pupil | £9k £103 per pupil |
- FRIENDS OF RUSWARP SCHOOL (charity 1112359) Latest return: £2k £65 per pupil in the year to August 2025.
Each return is placed in the school year that holds the end of the charity's financial year, and per-pupil figures use that year's pupils. A parents' association's money is its own and isn't in the school's accounts above. Money a parents' association gives the school can also appear in the school's own accounts as donations, so the two can overlap. They are shown separately here and never added together.
Across England, the typical registered parents' association raised £50 per pupil in 2025-26.
Intake and area
- 8% of pupils eligible for free school meals (median school: council 15%, England 22%)
- Neighbourhood deprivation decile 8 of 10 (1 = most deprived)
- Income deprivation affecting children: decile 9 of 10 (1 = most deprived)
- 28% of adults nearby hold a degree-level qualification
- 85% of nearby homes are owner-occupied
- 5% of nearby homes are social rented
Intake band 1 of 5 nationally, combining free-school-meal eligibility and the deprivation of the school's neighbourhood (1 = least disadvantaged, 5 = most).
Context, not a judgement: schools with different intakes get different funding and face different costs.
How my school's money is split
For pupils: out of every pound the school spent in 2025-26, here is roughly where it went, with the amount for each pupil.
- Teachers £197k £5,541 per pupil
- Support staff £48k £1,350 per pupil
- Buildings and grounds £37k £1,035 per pupil
- Energy £10k £276 per pupil
- Learning resources £26k £720 per pupil
- Everything else £127k £3,574 per pupil
National context
- In 2024–25 and 2025–26, mainstream school funding per pupil grew by 2 percentage points less than school costs nationally. (IFS, p. 62)
- Primary pupil numbers in England are expected to fall by over 300,000 (about 8%) between 2024–25 and 2030–31. (IFS, p. 19)
- Council-run primary schools spend about £400 (6%) more per pupil than primary academies, and council-run secondaries about £300 (4%) more, partly because trusts spend some money centrally. (IFS, p. 56)
- Pupil premium is £1,515 a year per eligible primary pupil and £1,075 per eligible secondary pupil, over 16% lower in real terms than in 2015–16. (IFS, p. 51)
Questions to ask the school
Useful for parents, governors and PTFA committees.
- Ruswarp Church of England Voluntary Controlled Primary School has spent more than it received for 2 years. Is that planned, and what does the school expect its reserve to be in three years' time?
- How many pupils does Ruswarp Church of England Voluntary Controlled Primary School expect in each year group over the next three years? Why ask: Primary pupil numbers in England are expected to fall by over 300,000 (about 8%) by 2030–31. (IFS, p. 19)
- How much does the PTA (or friends' association) raise each year, and what does it pay for?
- What does the budget assume about pay rises and pupil numbers over the next three years? Why ask: The IFS projects school costs could grow 0.5 to 1 percentage points a year faster than funding to 2028–29. (IFS, p. 11)
- Is the school planning to merge classes, share staff or work more closely with another school?
- How does Ruswarp Church of England Voluntary Controlled Primary School's spending per pupil compare with similar schools, and why? Why ask: Nationally, primaries spend about £7,000 and secondaries about £7,800 per pupil in 2025–26. (IFS, p. 7)
- If the gap does not close, what would the school cut first?
- Has the council talked about reducing places, merging or closing schools in this area? Why ask: The IFS notes savings from falling numbers only come if staff or the number of schools are reduced. (IFS, p. 64)
Check at source
Every figure here comes from the school's published return. Check it on the DfE benchmarking page for this school, and see how the figures are worked out.
Similar schools: the closest in phase, size and share of pupils on free school meals.
- Kirkby Thore School
- Oare Church of England Primary School
- Lydeard St Lawrence Community Primary School
- Braithwaite CofE Primary School
- All Saints' CofE First School
Admissions and catchments for Ruswarp Church of England Voluntary Controlled Primary School on Schools in Reach · All North Yorkshire school finances · Schools in Scarborough and Whitby
- DfE Financial Benchmarking and Insights Tool data: CFR returns for council-run schools (April to March) and academy accounts returns (September to August), Open Government Licence v3.0
- Get Information about Schools, Open Government Licence v3.0
- Charity Commission register, Open Government Licence v3.0
- National context: IFS, Annual report on education spending in England: 2025–26 (January 2026); IFS figures are in 2025-26 prices (HM Treasury GDP deflator, November 2025)
- Real-terms figures on this page: in 2025-26 prices (HM Treasury GDP deflator, October 2026)